Various committees have been framed in our college in order to redress the problems and grievances of the students. For every committee, a senior faculty member was designated as convener. Every committed has defined roles and responsibilities as mentioned below of the composition of the each committee. It is the responsibility of the convener to convene the meeting as frequently as possible among the members to discuss the issues related to the responsibilities assigned to the concerned committee. Based on the nature of the problems arose, the convener will take necessary remedial actions. If the remedial action requires attention of the Principal and Management, then it will be immediately brought to the notice of them for necessary action. This kind of work culture will resolve the problems as when arose and make the remedial system effective and speedy.

Internal Quality Audit Cell

Objective

The primary aim of IQAC is

• To develop a system for conscious, consistent and catalytic action to improve the academic and administrative performance of the institution.
• To promote measures for institutional functioning towards quality enhancement through internalization of quality culture and institutionalization of best practices.

Composition of the IQAC

IQAC may be constituted in every institution under the Chairmanship of the Head of the institution with heads of important academic and administrative units and a few teachers and a few distinguished educationists and representatives of local management and stakeholders.

The composition of the IQAC may be as follows:

1. Chairperson: Head of the Institution
2. A few senior administrative officers
3. Three to eight teachers
4. One member from the Management
5. One/two nominees from local society, Students and Alumni
6. One/two nominees from Employers /Industrialists/stakeholders
7. One of the senior teachers as the coordinator/Director of the IQAC

Members of Internal Quality Audit Cell

Functions

Some of the functions expected of the IQAC are:

• Development and application of quality benchmarks/parameters for various academic and administrative activities of the institution;
• Facilitating the creation of a learner-centric environment conducive to quality education and faculty maturation to adopt the required knowledge and technology for participatory teaching and learning process;
• Arrangement for feedback response from students, parents and other stakeholders on quality-related institutional processes;
• Dissemination of information on various quality parameters of higher education;
• Organization of inter and intra institutional workshops, seminars on quality related themes and promotion of quality circles;
• Documentation of the various programmes/activities leading to quality improvement;
• Acting as a nodal agency of the Institution for coordinating quality-related activities, including adoption and dissemination of best practices;
• Development and maintenance of institutional database through MIS for the purpose of maintaining /enhancing the institutional quality;
• Development of Quality Culture in the institution;
• Preparation of the Annual Quality Assurance Report (AQAR) as per guidelines and parameters of NAAC, to be submitted to NAAC.

Benefits

IQAC will facilitate / contribute

• Ensure heightened level of clarity and focus in institutional functioning towards quality enhancement;
• Ensure internalization of the quality culture;
• Ensure enhancement and coordination among various activities of the institution and institutionalize all good practices;
• Provide a sound basis for decision-making to improve institutional functioning;
• Act as a dynamic system for quality changes in HEIs;
• Build an organised methodology of documentation and internal communication.

Discipline Committee

• To oversee and monitor the overall discipline of students in the college, and review it periodically.
• It is the responsibility of the convener to conduct the meeting once in a month or as and when required to discuss issues related to students discipline in the college and hostel. The resolutions taken in the meeting are forwarded to Principal for further course of action.
• It is the responsibility of the committee to undertake the enquiry of students who found to be involved in the indiscipline activity in outside the college campus and find out the root cause of the indiscipline and forward its opinion or recommendation of punishment as per college rules to Principal for further action.

Canteen Committee

• To fix the menu for each semester and monitor it regularly whether it is followed or not.
• Periodically, to check the quality of food items prepared.
• To check the quality of items / vegetables purchased.
• To check bills and vouchers of the materials purchased for the canteen.
• To check the income and expenditure for each month and submit the same to the Principal and Correspondent.
• To solve the issues and problems raised by the students and staff members.
• It is the responsibility of the committee to ensure the availability of all amenities and facilities like drinking water, cleanliness and waste disposal in the canteen apart from routine monitoring of menu plan.
• The committee is responsible for making arrangements for preparing refreshments during the functions and festivals organized in the college premises.

FDP, Seminar and Conference Committee

• To motivate the faculty members and students to attend FDPs , Seminars STP and conferences relevant to their field of research interest.
• To motivate the staff members to increase interaction with outside world by giving guest lectures in other colleges and organizations.
• To organize Seminars / Faculty Development Programs which suit the needs of research scholars / staff member.
• To collect the details of staff members who are attending FDP, Seminars and Training Programmes by taking photocopies of certificates and filing it properly.
• His/her signature must be in the voucher before concerned staff member claiming TA/DA for attending FDP/Seminars.

Placement and Training Cell and In-charges for Higher Studies

• To prepare the list of industries in consultation with respective Head of the Departments which are likely to be invited or visited for campus interviews.
• To prepare the list of students who are eligible to attend the interview for various companies and guide them to prepare the resume appropriately.
• To visit industries as frequently as possible to strengthen the industry – institute interaction.
• To organize campus interview for final year students and guide them to attend the off campus interviews to be conducted by Affiliating University and other colleges.
• To prepare the promotional materials about college and distribute it to the companies through student volunteers and staff coordinators.
• To arrange placement training programmes, communication skill & personality development progrmmes for students during summer and winter vacation.
• To arrange Industrial visits and in plant trainings for interested students.
• To arrange training programmes for students who are willing to write competitive examinations for higher studies such as GATE, GRE and TOEFL with the help of internal and external resource persons.

NBA – Certification Committee

• To apply for NBA certification within short period of time.
• To organize periodical review meetings to monitor the progress of the application.
• To attend the seminars/conferences related to NBA certification.
• To organize training programmes for our staff members by external resource persons to create awareness about NBA certification.
• The members of the committee may be deputed to visit the colleges which got accreditation to learn about the process, further they may be deputed to attend seminars / workshops related to accreditation process to make themselves aware of the latest trends.

NAAC – Certification Committee

• To apply for NAAC certification within short period of time.
• To organize periodical review meetings to monitor the progress of the application.
• To attend the seminars/conferences related to NAAC certification.
• To organize training programmes for our staff members by external resource persons to create awareness about NAAC certification.
• The members of the committee may be deputed to visit the colleges which got accreditation to learn about the process, further they may be deputed to attend seminars / workshops related to accreditation process to make themselves aware of the latest trends.

College Website and Internet Maintenance Committee

• To maintain and update the contents in the website periodically.
• To promote news, events related to college in the website regularly.
• To authenticate Wi-Fi internet connection to students and staff members.
• To rectify the problems occurring in the internet connection.

Library Committee

• To purchase the books and magazines periodically to fulfill the requirements of Anna University and AICTE.
• To conduct meetings frequently, to discuss about further developments in the library.
• To solve the issues and problems raised by the students.
• To monitor and maintain effective communication among the members of library administration, Faculty and the Departments.
• To Exchange information about the library and information requirements of the academic community and students; to disseminate information and good practices with respect to the provision of library services, delivered in collaboration with departments.
• To Contribute to the development of library and information, policies, services and resources
• To discuss strategic requirements and priorities which will enable the library's budget setting process
• To report to and recommend the Principal on library matters and deal with matters referred to it by the departments

Automation Committee

• The committee is responsible for maintaining the entire college network and rectifies the problems as and when arises.
• The committee is responsible for maintaining the different modules of office automation software and rectify the problems as and when arises.
• The faculty members will oversee effective utilization of different modules of office automation software like students attendance, time table of class and individual staff member and feedback of students about staff members.
• The members from office will oversee the effective utilization of different modules of office automation software for effective administration.
• The members from Library will oversee the effective utilization of different modules of office automation software for Library administration.

Overall Computer Maintenance Committee

• The committee is responsible for installing new computers, networking in new laboratories and servicing of computers and computer peripherals.

University Examination Committee

• To conduct university examinations as per the guide lines of the affiliating university with necessary furniture arrangement, prior to the examination schedule.
• While conducting university examinations, it is the responsibility of the examination committee to appoint invigilators in every hall and intimate them in advance.
• To convey the grievances of the students, if any, to the affiliating university on matters concerning examinations.
• Examination committee will act as interface between university and students/faculty members on all matters related to examinations with the knowledge of chief superintendent/Principal.

Internal Examination Committee

• To conduct the periodical Examinations, as per the schedule of affiliating university.
• While conducting periodical examinations, it is the responsibility of the Examination Committee to collect question papers from all staff members within the stipulated time and take necessary copies, prior to the examination schedule and distribute them to the examination hall on the day of each examination.
• On each day, at the end of the examination, collect the answer books in each hall, arrange them properly and send it to the concerned faculty member for evaluation.
• It is the responsibility of the committee to ensure that all staff members have uploaded the internal marks for their subjects in the university web portal within stipulated time period.

Overall College A/C Maintenance Committee

• To monitor the maintenance of all air conditioners available in the college.
• To make arrangements for purchase of new air conditioners if required.
• To verify the vouchers and bills related to A/C maintenance done by the concern deputed for AMC.

Signboard In charge

• To install signboards in the college indicating various blocks and buildings in the college.
• To install name boards in each department indicating list of faculty members working in the concerned department.
• To install name boards in the college main building listing overall toppers in each department year wise as well as university rank holders in each department year wise if available.
• To monitor the maintenance of all the name boards and signboards available in the college.

Photograph and ID card Committee

• To take photographs or make arrangements for photographing for important functions to be conducted in the college.
• To prepare ID cards for I year / Lateral entry students and for newly joined staff members.
• To issue new ID cards to the students/staff members who lost /damaged their ID cards.
• To maintain the record of all photographs of important functions held in the college during past years.

College News Promotion and PRO

• To send advertisements, news items about the functions or events organized in the college to the dailies and make it getting published.
• To bring reporters to the college through invitations or by phone to provide coverage about the functions or events organized in the college.
• To make promotional activities about the college such as printing of pamphlets or brochures in attractive way and distribute it to the public or school students as and when required.

Boys Hostel Committee

• The Hostel committee comprises student representatives from different years which help to monitor the administration of the hostel. The student representatives have the responsibility to collect feedback from students about hostel and convey it during committee meetings. Based on the requirements, corrective measures will be taken.
• To conduct periodical meetings with student representatives to redress their problems.
• The committee will review the activities of the hostel from time to time to incorporate /amend rules and regulationsof the hostel.

Girls Hostel Committee

• The Hostel committee comprises student representatives from different years which help to monitor the administration of the hostel. The student representatives have the responsibility to collect feedback from students about hostel and convey it during committee meetings. Based on the requirements, corrective measures will be taken.
• To conduct periodical meetings with student representatives to redress their problems.
• The committee will review the activities of the hostel from time to time to incorporate /amend rules and regulationsof the hostel.

Transport Committee

• To Prepare the Bus Chart daily.
• To regulate the transit of buses in different routes.
• To regulate the drivers in different bus routes
• To do maintenance works for all buses.
• To maintain attendance register of all drivers and cleaners.
• To Issue the Bus Pass to all students who are using College bus facility.
• To maintain records of all buses related to RTO office and to involve in all activities related to getting FC for all buses plying in the college.
• To monitor discipline among the students inside the bus. Also, to monitor the crowding in the buses regularly and make alternate arrangements if necessary.

ISO – Certification Committee

• The ISO committee is headed by Management Representative (MR) and Assistant Management Representative (AMR). The AMR has the responsibility to select few faculty members as internal auditors and provide them training on the methodology of ISO- auditing.
• The AMR will fix the date for internal audit for all the departments in consultation with HODs and conduct the internal audit during each semester to verify the conformity of the ISO certification. The non-conformities found by auditors will be intimated to the concerned HOD for rectification, to be qualified for final audit by ISO authorities.
• The AMR will convene the meeting of all functional Heads once in a semester or year to get their views/opinions about changes in the formats followed or deletion or addition of any procedures.
• The MR & AMR will fix the date for audit by ISO firm authorities for renewal of certification or switching over to new approval process. The ISO authorities will randomly check documents followed in each department and at the end of auditing day, they will convene the meeting of all Heads to inform about the status of ISO certification.
• The MR & AMR will prepare the system procedure to be followed for administration of the college and circulate it as controlled access copy to all Heads.

Purchase Committee

• The Convener of the Purchase committee shall call for quotations from reputed companies for the purchase of non-consumable equipment and submit it to the HOD concerned.
• The HOD concerned shall prepare the comparative quotation statement in consultation with respective Lab. In -charge and Lab. Technician taking in to account of various features offered by the companies and submit the report to the Principal & the Correspondent.
• After carefully examining the report submitted by HOD, the Correspondent & Principal may call the companies to meet them in person for further negotiations. Purchase orders will be placed to the companies which meet the stipulated norms whose bid is attractive and competitive.
• The Purchase order contains the details of the Quantity Required, Tax details, Last date for delivery & Mode of payment.
• After the purchase of the equipment/ instruments, it is thoroughly verified by the Lab. In -charge & Lab. Technician and its details are entered in the department stock register and it is duly signed by HOD, Purchase officer and Principal as well as in the bill sent by the company.
• In case of immediate needs for departments, the HOD can make direct purchase of components or equipment, after obtaining approval from the Principal.
• It is the responsibility of the purchase committee to make arrangements for servicing/repairing of items/device/equipment fails to work.

Time Table Committee

• The time table of individual class and faculty will be prepared by concerned HOD and approved by the Principal.
• The convener is responsible for collecting time tables prepared by each department and prepare the consolidated time table for the entire college.
• The HOD of the each department will submit one copy of time table to office automation in -charge for uploading it in office automation software.
• The HOD of the each department should inform the convener if any changes are made in the time table of any class and submit the modified copy to the convener with revision number and effective date of implementation. The same copy must be sent to the office automation in -charge to update suitable change.

Power Supply, Generator and A/C Seminar Hall Maintenance and Audio Visual arrangement in Seminar Hall

• The committee is responsible for carrying out the electrical wiring works in new buildings and maintenance of existing wiring connections as well as replacement of electrical equipments and utilities when needed.
• It is the responsibility of the committee to carry out maintenance work of various Generators available in the college and hostels.
• The committee will look into the aspects of improving power consumption and reducing wastages
• The committee shall liaise with the officials of TNEB for procuring new connections or new supply system to the college or is conveying grievances when necessary .
• To maintain the audio visual arrangements in EEE Seminar Hall.

Estate Maintenance Committee (Campus Cleaning , Gardening , plumbing, carpentry and building repair)

• The committee shall take efforts to make the college and hostel campus free from garbage and litter by constantly monitoring the work of sweepers and scavengers.
• The committee is responsible for organizing social meetings in co ordination with other voluntary organizations like NSS , to create awareness among students and general public about various issues related to environment.
• To do works related to campus gardening and do the maintenance work (including carpentry and plumbing works) of all buildings in the college

Academic Calendar and College Magazine Committee

Calendar

• The committee is responsible for preparing the tentative calendar for forthcoming semester incorporating scheduled holidays, Govt. holidays, Dates of Internal Examinations and various functions to be organized and it will be circulated to all the Heads & in - charges for seeking their opinion and feedback. The convener shall convene the meeting under the Chairmanship of the Principal in which the calendar shall take definite shape.
• The convener is responsible for the printing of the calendars in sufficient numbers and get them circulated to all the students and faculty prior to the commencement of classes.

Magazine

• The convener is responsible for collecting the required data from all HODs and write ups from students and faculty. The papers will be scrutinized by the committee for printing
• The Convener shall call for quotations from reputed companies for the printing of magazines and prepare the comparative statements and submit them to the Principal and Correspondent.
• After carefully examining the report submitted by the Convener, the Correspondent and the Principal may call the bidding companies to meet them in person for further negotiations. Purchase orders will be placed to the company which meet the stipulated norms and whose bid is attractive and competitive.
• The convener is responsible for collecting advertisement materials from companies which like to advertise their firms/ products in the magazine, as well as to collect Messages from eminent persons.
• The convener is responsible for printing the Magazines in sufficient numbers and circulate them to all students and faculty.

Literacy and Fine Arts Club Committee

• To organize cultural events by students on the eve of college day, sports day and any other special occasions.
• To co ordinate with the students e participating in cultural events conducted by other colleges / organizations .
• To co ordinate with the students participating in competitions / shows, for organized by social media / press.

Sports Committee

• To promote and develop sports activities in the college among students and staff members.
• To organize intra college and inter college sports events in the college.
• To accompany with students for sports events to be organized in other colleges.

Anti Ragging Committee

• The committee to look into various aspects of ragging, means and methods to prevent it, possible action that can be taken against those who involve in it, and action against offenders in the event of ragging.
• Display the verdict of Hon’ble Supreme Court of India regarding the ragging at prominent places in college campus as well the members of Committee and their phone numbers also displayed so as to enable the students to contact the members in case of ragging incident is happened.
• Every year the students will sign the undertaking in which the laws of anti ragging is clearly mentioned and they promise not to indulge in ragging

Academic Council Committee

• The committee has the responsibility to undertake and execute various activities related to academic and administration.

Women Harassment Redressal Committee

• To ensure that Work and Educational Environment is free from sexual harassment.
• To take all possible efforts to prevent the occurrence of harassment by effective monitoring. In cases of occurrences , the victims have liberty to meet any one of themembers in person to report about the incident in orally or in a written form. Based on the complaint , the committee will conduct a comprehensive enquiry of person(s) who were alleged to have been involved in this activity and submit a detailed report to the chairman for further action.
• Display the Institute’s policy on sexual harassment at prominent work places and regularly to organize awareness sessions to students and faculty members on sexual harassment.